FileAI

Open your finance console and plug FileAI directly into the tools you already use. Connect Xero, QuickBooks, or NetSuite, choose which entities to sync, and map chart-of-accounts, tax codes, and dimensions with guided prompts. Drop in sources—email inboxes, PDFs, spreadsheets, EDI feeds, or SFTP folders—and set when data should pull (instant, hourly, or on approval). Define roles so submitters, reviewers, and controllers see only what they need. From day one, the workspace normalizes formats, flags missing fields, and pushes clean records into your ledgers without copy-paste.

For receivables, build a repeatable path from invoice to cash. Generate invoices from templates or import them from your CRM, attach backup, and add payment links. When customers pay, FileAI reads remittance emails and bank statements, auto-matches receipts to open items, and splits partials across multiple invoices. Exceptions—short pays, deductions, or unknown deposits—land in a queue with suggested resolutions. Dunning runs on your cadence with branded reminders. Once cleared, entries post to the GL and subledger, aging updates instantly, and revenue schedules (if configured) release on time. Your team spends time on escalations, not keying data.

For payables and expenses, route every document through a single lane. Supplier bills and employee receipts are captured with OCR and line-item extraction; duplicates are caught before coding. FileAI checks unit prices and quantities against POs and receipts (2- or 3-way match), applies cost centers and projects using rules, and calculates taxes correctly. Policy thresholds trigger approvals—per amount, vendor, department, or risk score—via email or chat. Corporate card feeds reconcile to receipts automatically; reimbursements push to payroll or payment runs. When ready, publish to the ledger, schedule payments, or send a batch file to your bank. Every step is logged with attachments, timestamps, and user actions for audit.

Industry teams can tailor flows without starting from scratch. Insurers can verify policy IDs, validate adjuster approvals, and release claim payouts only after required documents land. Supply chain operators can parse freight and vendor EDI, allocate surcharges to lanes, and reconcile against delivery records. Accounting firms can standardize onboarding across clients, enforce coding policies, and roll up multi-entity data for consolidated reporting. Security is built in: access is role-based, data is encrypted, and activity trails are exportable. Spin up a sandbox to test mappings, measure touch-time reduction on a control batch, then roll out to more entities. With live dashboards and alerts, you’ll see bottlenecks early and keep monthly close on schedule.